Post by olywakim on Aug 7, 2004 16:06:07 GMT -5
Joi wrote:
Windows expects you to file documents in the "My Documents" section.
To get there, click on start, then My Documents, which is found at the top of the right-hand column.
Here you'll see a number of predefined folders, identified by the yellow file folder shapes to the left of the folder names. Double click to open them.
Look at the tools at the left side of the screen. Under File and Folder Tasks, try Make a new folder. A folder made here will be at the same outline level as the ones pictured. If you want to make subfolders in one of the current folders, first double-click on the folder name to open it.
You might make folders at the top level for each account. Subfolders might hold sample dictations, account instructions, local information, and dictator lists. Material sent to you via email from your office can be dragged into these folders.
I like to copy new dictations that may evolve into normals into blank Notepad documents [if you have Word you'll use that, but if you have only WordViewer, like many Platform users, Notepad is a better choice]; I then click Save As.. under the File member. Using the arrow at the right of the box labeled "Save In," I navigate into the appropriate file folder. Once it is highlighted I then name the file and click okay to drop it into its virtual folder.
[Does *navigate* sound too geekspeak? All it means is to click on the various directories and subdirectories of your filing system to find the folder you want something to be in. Common directories include My Recent Documents, My Documents, My Computer, and Desktop. The last choice is interesting because folders created here will appear as icons on your desktop. If you're worried about losing documents in the twists and turns of My Documents, put the folder in plain sight on your Desktop!]
Once you have some files stored in a folder or 2, right click on one of the file names. See what options are revealed using this shortcut to file management: Send To, Cut, Copy, Delete, Rename. Send to sends the file as an attachment to your Outlook Express email, or you can E-mail with Yahoo!.
For the ultimate in ease of access, place a folder on your taskbar. Right-click on the toolbar area, choose Toolbars, then New Toolbar, then choose the folder you want. The name of the folder will appear on your taskbar; click on the >> symbol, and a scrollable menu will pop up listing all the files in the folder. The way I have my normals set up, I click once on the toolbar then once on the appropriate normal name: a new window opens containing the Notepad file of the appropriate normal, ready to cut and paste into a new report or edit for inclusion in my expander.
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carmella12 replied:
What a trip!!!!! It has taken me quite a while, but I am finally starting to figure out this whole Platform thing. I was just able to make a folder on the toolbar. Hopefully it won't take me so long to learn another short cut.
Thanx for your help.
Kristina
Windows expects you to file documents in the "My Documents" section.
To get there, click on start, then My Documents, which is found at the top of the right-hand column.
Here you'll see a number of predefined folders, identified by the yellow file folder shapes to the left of the folder names. Double click to open them.
Look at the tools at the left side of the screen. Under File and Folder Tasks, try Make a new folder. A folder made here will be at the same outline level as the ones pictured. If you want to make subfolders in one of the current folders, first double-click on the folder name to open it.
You might make folders at the top level for each account. Subfolders might hold sample dictations, account instructions, local information, and dictator lists. Material sent to you via email from your office can be dragged into these folders.
I like to copy new dictations that may evolve into normals into blank Notepad documents [if you have Word you'll use that, but if you have only WordViewer, like many Platform users, Notepad is a better choice]; I then click Save As.. under the File member. Using the arrow at the right of the box labeled "Save In," I navigate into the appropriate file folder. Once it is highlighted I then name the file and click okay to drop it into its virtual folder.
[Does *navigate* sound too geekspeak? All it means is to click on the various directories and subdirectories of your filing system to find the folder you want something to be in. Common directories include My Recent Documents, My Documents, My Computer, and Desktop. The last choice is interesting because folders created here will appear as icons on your desktop. If you're worried about losing documents in the twists and turns of My Documents, put the folder in plain sight on your Desktop!]
Once you have some files stored in a folder or 2, right click on one of the file names. See what options are revealed using this shortcut to file management: Send To, Cut, Copy, Delete, Rename. Send to sends the file as an attachment to your Outlook Express email, or you can E-mail with Yahoo!.
For the ultimate in ease of access, place a folder on your taskbar. Right-click on the toolbar area, choose Toolbars, then New Toolbar, then choose the folder you want. The name of the folder will appear on your taskbar; click on the >> symbol, and a scrollable menu will pop up listing all the files in the folder. The way I have my normals set up, I click once on the toolbar then once on the appropriate normal name: a new window opens containing the Notepad file of the appropriate normal, ready to cut and paste into a new report or edit for inclusion in my expander.
=======================================
carmella12 replied:
What a trip!!!!! It has taken me quite a while, but I am finally starting to figure out this whole Platform thing. I was just able to make a folder on the toolbar. Hopefully it won't take me so long to learn another short cut.
Thanx for your help.
Kristina
Loving it!!
